![]() ![]() Additionally, Federal law prohibits minors from working with and having access to certain hazardous workplace settings. Interns and observers are expected to complete all safety training normally required for faculty and students working in the laboratory, studio, or facility. Please note, these are temporary positions and as such neither salaried positions nor those paid a stipend come with benefits.If hiring an intern, the department will also fill out the necessary forms to ensure payment. In general, interns are paid via stipend if permitted by the sponsor. These procedures should be followed, regardless of whether the intern is paid through the Vanderbilt payroll or stipend system.For additional information, contact the International Tax Office at (615) 343-7102. It is important to consult with International Tax before bringing someone to campus, to be sure they are eligible for payment. citizens or permanent residents may face different requirements, depending on their visa status. A New Hire PAF will need to be completed.If paid via the HR system, one of the following job codes is used:įor those with Bachelor's degree or higher.Generally, stipend payments do not have taxes withheld (this can vary for international recipients). When paying via stipend, use Stipend Request Form 60-002-551, available from the Standard Register Catalog on eProcurement.Hiring Procedures Stipend (taxes are not withheld for US persons) Frequently asked questions for interns and observers.Process for obtaining borrowing privileges and other library services.Library Privileges for Interns and Observers Supplemental Information and Participation Agreement for Remote/Virtual Internships.To be completed by the participant or minor participant's parent or guardian prior to placement and includes emergency contact information and emergency treatment authorization.Participation Agreement and General Release Visiting K-12 teachers must provide a letter from their principal or superintendent.High school students must provide a letter from their guidance counselor or principal confirming enrollment at their home institution.Undergraduate or graduate students must provide a copy of their transcript demonstrating their status as a currently enrolled student.Specifying agreement to and compliance with guidelines for Intern & Observer programs.To be signed by the faculty sponsor, department chair, intern or observer, and the student's parent or legal guardian (if the student is under 18 years of age).Describing the logistics and educational objective of the experience to be completed.General Applicant and Sponsor information.After forms have been submitted to and reviewed by the appropriate department chair and dean's office and applicable safety training has been fulfilled, the intern or observer is eligible to begin an intern or observer experience. They should then complete the necessary forms and submit them prior to having the intern or observer arrive on campus. Due to the educational nature of these experiences, these positions are not employment positions, and those in them are not considered Vanderbilt employees.įaculty interested in serving as faculty sponsors for interns or observers should first contact their department chair to discuss plans for the experience. This site provides policy information and guidance to those within Vanderbilt University who wish to allow someone who is not a student or employee of Vanderbilt to serve as an intern or observer. These opportunities, whether paid or unpaid, are intended to be enriching educational and/or research experiences with a defined educational purpose. The breadth of research at Vanderbilt University creates an array of opportunities for individuals to participate in enriching educational experiences. ![]()
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